It’s no secret, staff occasions are extra well-liked than ever. When you’re an occasion supervisor or an HR skilled accountable for placing collectively staff occasions, it’s very probably that your calendar up to now 12 months has been fairly busy. (With much more company occasions within the pipeline…)
And also you’re not the one one.
In a latest survey that included hybrid, distant, and absolutely in-person groups, 25% of admin and occasion managers mentioned they’re organizing staff get-togethers each month, with 22% saying their staff most popular to satisfy quarterly.
There isn’t any doubt that firms proceed to see the worth in real-life interactions, whether or not that be a team-building occasion, firm offsite, or bringing colleagues collectively for one of many many tech conferences around the globe. However because the urge for food for face-to-face occasions continues to develop, it is important you spend money on the suitable instruments for stress-free and cost-effective planning.
Reserving journey and lodging to your staff occasion may be some of the costly and difficult points of the planning course of, however there are software program instruments particularly designed for group journey to assist with this. This permits firms and occasion managers to avoid wasting time, get higher management of their occasion funds, and simply coordinate plans with colleagues.
3 methods TravelPerk can simplify journey administration to your subsequent staff occasion:
1. Plan, manage, and share your occasion from one single platform
These days of getting a number of tabs open in your web browser and frantically having to flick between electronic mail, calendar, slack, excel sheets, and a number of reserving confirmations are effectively and really over.
With TravelPerk Occasions, you possibly can invite individuals, manage attendees, talk plans, in addition to guide and handle journey all from the identical platform.
This not solely saves you time as an occasion planner but additionally signifies that your staff has one supply of knowledge for all the pieces associated to your upcoming occasion. No extra repetitive slack questions or back-and-forth emails – all of the necessary data individuals want about your staff get collectively may be added to TravelPerk Occasions.
When you’ve created an occasion on the TravelPerk platform, you possibly can see who has accepted the invitation or not (and provides them a nudge if you’ll want to!) and see every attendee’s journey plans at a look. In just some clicks, you possibly can see after they’re arriving, which lodge they’re staying at, and talk new actions all from throughout the similar platform.
Different occasion attendees can even have visibility of their colleagues’ journey plans, so staff members touring from the identical metropolis can catch the identical practice for instance, or guide the identical lodge, serving to to maximise cross-team collaboration and fostering these all-important in actual life connections.
See how straightforward it’s to trace occasion attendees’ journey plans:
When you’re planning a staff occasion, managing everybody’s particular person journey plans could be a actual headache with a number of itineraries and reserving confirmations. With TravelPerk Occasions you possibly can see all attendees’ flights, trains & lodging at a look, making group smoother and easier.
2. Empower staff to guide their very own occasion journey
In lots of firms, the accountability of reserving enterprise journey for a corporation occasion typically falls on just a few particular individuals within the group. However the fact is, this course of may be actually inefficient. It will possibly trigger bottlenecks in your processes, and in lots of instances, depart staff feeling disgruntled and pissed off.
With TravelPerk’s built-in journey insurance policies you possibly can empower staff to guide their very own journey and lodging to your subsequent staff occasion, with the peace of thoughts that they received’t overspend your funds and guide the penthouse suite at a 5* lodge…
In just some minutes, you possibly can set separate journey insurance policies for various groups in your group and determine the way you need the approval course of to work. For instance, if a staff member books flights and lodging which can be ‘in coverage’ you possibly can select to have this routinely permitted throughout the platform.
Conversely, if an worker tries to guide a visit that is out of coverage, you possibly can set who within the firm might want to ‘approve’ that journey earlier than it will get booked. Our platform additionally has straightforward integration with Slack, which sends a notification to the designated ‘approver’ for journeys out of coverage. On common, this integration hurries up the approval course of by 80%. Supplying you with full management of your occasion and journey funds with out micromanagement. A real win, win for all.
3. Simply control your occasion funds
Organizing an unforgettable staff occasion, whereas attempting to stay to your funds may be some of the difficult points of bringing your staff collectively.
Of the numerous methods TravelPerk may help you lower your expenses on company occasions, some of the valued options on our platform for occasion managers and finance groups alike is the power to trace your journey spend in actual time.
One of many frequent causes occasion managers are likely to overspend their occasion funds is as a result of they’re monitoring prices retrospectively – normally having to collate journey invoices and receipts from everywhere, with no clear overview of what they’ve spent in actual time. And earlier than you realize it, you understand half the funds has been spent on lodging earlier than you’ve even had an opportunity to arrange refreshments or leisure.
TravelPerk makes monitoring journey spend to your staff occasion extremely straightforward. Merely apply a personalized ‘label’ to the occasion you’re organizing after which all prices attributed to this occasion, may be tracked by way of our subtle reporting dashboard. No extra chasing a number of invoices and receipts to get forward of your occasion funds!
See the way it works under.
If, like many firms around the globe, you’re seeking to future-proof your group with trusted enterprise journey software program, that may make bringing the staff collectively easy and simple to handle, then guide a free demo with TravelPerk.