Nevertheless your crew does their greatest work, whether or not that be totally distant, hybrid, or in actual life (IRL) 5 days every week, one factor is for certain, firms are organizing extra face-to-face occasions than ever earlier than. In reality, in a current survey, 83% of journey managers and admins mentioned they had been planning extra IRL occasions in comparison with the previous 12 months.
However as any skilled occasion supervisor will know, pulling off an impressive crew occasion isn’t any simple process. It often entails a unending to-do checklist: discovering dates that go well with everybody to maximise attendance; choosing a novel location; organizing journey and lodging so everybody will get there in a single piece, and selecting thrilling actions to maintain everybody engaged. All whereas making an attempt to remain inside finances!
With firms changing into more and more cost-conscious, how will you pull off a profitable crew occasion, with out disappointing your CFO?
Whether or not you’re arranging an upcoming team-building occasion or a company-wide retreat, TravelPerk can assist you lower your expenses on journey and lodging whereas additionally lowering firm admin prices. This is how:
5 methods TravelPerk can prevent cash on crew occasions
1. Unique company reductions and the most important journey stock
Should you’re reserving enterprise journey on web sites designed for shopper journey or through a conventional journey agent, likelihood is you’re paying much more than you might want to.
TravelPerk integrates immediately with quite a few journey suppliers reminiscent of airways, resorts, trains, and automotive rental firms so you’ll be able to e-book every thing from one place. We use the mixed shopping for energy of our massive buyer base to get you unique charges and reductions you received’t discover wherever else. Plus, for those who repeatedly use a selected lodge chain, we’re additionally joyful to barter particular reductions in your behalf. Our prospects save a median of 20% on enterprise journey after they e-book with us.
2. Monitor your occasion spend in real-time
Nevertheless huge or small your crew occasions are, it’s totally simple to overspend your finances; particularly for those who’re reserving journey and lodging on a number of web sites and having to maintain observe of invoices and receipts manually. Typically, overspending occurs since you’re all the time chasing prices incurred retrospectively, fairly than seeing what’s being spent in real-time.
With TravelPerk, you’ll be able to apply completely different labels to your organization occasions after which observe your prices in real-time inside our subtle reporting instruments. You may as well drill down prices for every occasion in a single easy, easy-to-use report. Your finance crew can even filter experiences by date, journey sort, crew, recoverable VAT, and extra. See the way it works beneath.
Should you’re planning a crew get-together quickly, TravelPerk Occasions means that you can observe how a lot you’re spending on journey and lodging in actual time. Merely apply your personal personalized labels and observe what you’re spending utilizing our customized reporting instruments. Staying on finances has by no means been really easy.
3. Built-in journey insurance policies so everybody stays on finances
One other manner firms lower your expenses planning their crew get-togethers is with personalized journey insurance policies baked into the TravelPerk platform. You possibly can arrange journey insurance policies in our software in minutes and apply guidelines for various groups, which means staff are empowered to e-book their very own journey whereas secure within the data they’re not overspending the corporate finances.
If an worker tries to e-book a flight or lodge that falls out of coverage, it’ll be flagged by our reserving software. Plus, with the liberty to create personalized journey approvals, you’ll have complete peace of thoughts that you simply’re attaining most journey coverage compliance whereas additionally retaining your occasion inside finances. A win, win for everybody.
4. Plan, manage, and share particulars of your occasion from one platform
At TravelPerk, we’re all the time listening to buyer suggestions and on the lookout for progressive methods to make our prospects’ lives simpler.
Relating to organizing journey and lodging for crew occasions, most firms don’t use specialised collaboration instruments, relying predominantly on e-mail, Outlook calendar, and Microsoft Excel to coordinate their crew get-togethers. Juggling a number of completely different platforms to arrange journey on your firm occasion may cause a number of complications, further stress, and guide group on your staff.
With TravelPerk Occasions, you’ll be able to invite contributors, manage attendees, talk plans, in addition to e-book and handle journey all from the identical platform. (These days of getting 25+ tabs open in your web browser are over…)
As soon as staff have accepted the occasion invitation, occasion managers and attendees can see their colleagues’ journey bookings, which lodge they’re staying at, and talk updates from one single software. What used to take hours, a number of back-and-forth emails, and a number of completely different spreadsheets to maintain observe of every thing, now takes only a few minutes. With TravelPerk occasions it can save you your crew money and time.
5. We’ve obtained your again if plans want to alter.
If there’s one factor that is for sure relating to planning occasions, you all the time should be ready for the sudden.
Generally journey plans have to alter, staff get sick or the gross sales convention you had been planning to go to together with your crew will get canceled.
Final-minute adjustments are typically unavoidable.
With FlexiPerk, you’re lined for any eventuality. For a small payment, you’ll be able to add FlexiPerk to your reserving, and may you might want to, you’re free to cancel as much as 2 hours earlier than departure and get no less than 80% of the price of your journey again. No questions requested. Now that is peace of thoughts.